Privacy Policy.

Last Updated: 12/26/25

Good Morning Physical Therapy & Rehab is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit goodmorningpt.com, use our online scheduling tools, or interact with us through digital platforms.

By using our website or submitting information to us online, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect information in the following ways:

A. Information You Provide Directly

You may voluntarily provide personal information when you:

  • Submit a contact form

  • Request an appointment

  • Use the BetterAccess scheduling portal

  • Communicate with us via email or phone

  • Interact with us on social media

This information may include:

  • Name

  • Email address

  • Phone number

  • Appointment details

  • Message or inquiry content

  • Any information voluntarily submitted through forms

B. Information Collected Automatically

When you visit goodmorningpt.com, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited and time spent

  • Referring website

  • Cookies and similar tracking technologies

This information helps us improve website performance and user experience.

2. HIPAA Notice & Protected Health Information (PHI)

Although our website is not intended for submitting detailed medical information, any health-related information you provide may be considered Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA).

How We Protect PHI

  • We use WebPT EMR, a HIPAA-compliant electronic medical record system, to store and manage patient health information.

  • Email, documents, and internal communication are managed through Google Workspace, which is configured with HIPAA-compliant security settings under a Business Associate Agreement (BAA).

  • Appointment information submitted through BetterAccess is handled according to their privacy and security standards.

How We Use PHI

PHI may be used for:

  • Treatment

  • Scheduling

  • Clinic operations

  • Insurance and billing

  • Communication with you regarding your care

We do not disclose PHI without your authorization unless permitted or required by law.

3. How We Use Your Information

We may use personal or non-personal information to:

  • Respond to inquiries or appointment requests

  • Provide and improve our services

  • Communicate updates, reminders, or clinic information

  • Enhance website functionality and user experience

  • Maintain website and data security

  • Comply with legal or regulatory requirements

We do not sell your personal information.

4. Tools and Platforms We Use

To operate our clinic and website, we use the following tools and services:

BetterAccess Scheduling Portal

Used for online appointment requests and scheduling. Information submitted through BetterAccess is subject to their privacy and security policies.

WebPT EMR

Our electronic medical record system for securely storing patient charts, documentation, and PHI.

Google Workspace

Used for email, document storage, and internal communication. Configured for HIPAA compliance under a BAA.

Social Media (Facebook & Instagram)

We maintain social media pages for marketing and communication.

  • We do not request or store PHI through social media.

  • Any information you share publicly on these platforms is subject to their privacy policies.

goodmorningpt.com

Our website may use cookies, analytics tools, and form submissions to improve user experience.

5. Sharing Your Information

We may share information only in the following situations:

  • Service Providers: With trusted vendors who assist with hosting, scheduling, analytics, or communication

  • Legal Requirements: When required to comply with laws or court orders

  • Clinic Operations: To protect our rights, safety, or property

We do not share your information for third-party marketing.

6. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to:

  • Improve website functionality

  • Analyze visitor behavior

  • Personalize user experience

You may disable cookies in your browser settings, though some features may not function properly.

7. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information.
While we strive to protect your data, no method of internet transmission is completely secure.

8. Your Rights

Depending on your location and applicable laws, you may have rights to:

  • Access your personal information

  • Request corrections

  • Request deletion (where applicable)

  • Opt out of non-essential communications

HIPAA grants additional rights regarding PHI, including:

  • Requesting copies of your medical records

  • Requesting amendments

  • Requesting restrictions on certain uses

To exercise these rights, contact us using the information below.

9. Third-Party Links

Our website may contain links to external websites or platforms.
We are not responsible for the privacy practices or content of third-party sites.

10. Children’s Privacy

Our website is not intended for children under 13.
We do not knowingly collect personal information from children.

11. Changes to This Policy

We may update this Privacy Policy from time to time.
Changes will be posted on this page with an updated “Last Updated” date.

12. Contact Us

If you have questions about this Privacy Policy, your personal information, or your HIPAA rights, please contact us:

Good Morning Physical Therapy & Rehab
1490 N. Fairfield Rd, Suite F
Beavercreek, OH
Phone: 937-306-8043
Email: goodmorningptandrehab@gmail.com
Website: goodmorningpt.com